Finance and Admin Assistant

Do you have proven experience in dealing with office admin? Do you have experience working with accounting software? If so, come and join us!
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About the role

Inviqa is hiring a Finance and Admin Assistant to join us in our Central London offices. The purpose of the role is to provide support both to the admin and finance functions. You’ll ensure the smooth running of the office operations, whilst also assisting the Financial Controller with company’s day-to-day financial operations. You’ll work as part of a friendly team and report to the Finance & Admin Manager.

What you’ll get up to

Your key responsibilities are listed below, but we work as a team and you may be asked to help out with other things too.  

  • Purchasing - Making purchases (e.g. stationery, IT Equipment)
  • Invoicing - Raising & paying invoices; chasing payments; liaising with clients and PMs & CPs
  • Credit cards – Processing credit card transactions on Xero
  • Travel & accommodation requests - Booking travel and accommodation
  • Monthly reporting - Creating monthly project dashboards and absence reports
  • Reception - Covering the London reception as and when required
  • Petty cash - Processing petty cash purchases on Xero
  • Timesheets - Processing internal timesheets for monthly reports & invoicing.
  • Employees Expenses – Processing employees expenses on Xero.

About You

You will be aligned to our values - Purpose, Human, Open, Learning and Together.  This means that you are goal driven and deliver on your commitments, you empathise with clients and colleagues, you share knowledge and give honest feedback, you have a thirst for learning, and you collaborate as a default.  

You’ll have the following competencies & skills:  

  • Computer literate - Proficient in using Microsoft Office , Excel & Google Apps
  • Detail-oriented - Excellent eye for detail
  • Organised - Able to follow processes and keep things organised, when dealing with deadlines and processes at the same time
  • Communication - Excellent communication skills in writing and orally; able to communicate clearly and effectively
  • Numerate - Able to understand and work with numbers
  • Calm under pressure - Comfortable working in a fast-paced environment, and able to remain patient and calm even when working under pressure
  • Autonomous - Organised and efficient, able to prioritise and balance own workload
  • Teamwork - Able to work as part of a team, and to liaise with people from all levels of the organisation
  • Flexible - Flexible and adaptable to changing deadlines and requirements

Qualifications and Experience

You won’t need any formal qualifications for this role, but you will need previous experience working with an accounting software (ideally Xero) and proven experience dealing with office admin. 

What’s in it for you

A chance to join a friendly, supportive team of people who really care about providing a great support service to their colleagues. We offer a genuinely flexible working environment, great offices and a dedicated learning budget for every Inviqan, so you can continuously build your skills and knowledge. 

About Us

We craft digital experiences that change the game for our clients and their customers.

Our teams combine strategy, customer insight, and technology engineering to help brands like Virgin, Radley, and Arsenal FC to rapidly solve customer problems and achieve their goals faster.

We’re a team of around 200 strategists, designers, technologists – and everything in between. And with offices across the UK, Germany and Hungary, we’re a local agency with global reach. Our vision is to create the best possible experiences for each other, our clients and their customers.

Or, know someone who would be a perfect fit? Let them know!


Aviation House
WC2B 6NH London Directions +44 (0) 20 3179 9555

The perks of being an Inviqan...

  • Flexible Working ⏰

    We believe in a healthy work-life balance and offer a range of flexible working options to help you stay happy and productive.

  • Generous Learning Budget 📚

    We're firm supporters of life-long learning. That's why we offer a generous budget for training and conferences, plus our own internal training.

  • Skill swaps 🔁

    Our regular skill swap formats are the perfect place to learn something new. And our internal conferences bring everyone together to celebrate our successes and trade learnings.

Share our values

We're a team of 200+ strategists, designers, developers, and everything in between!

What unites us is our appetite to learn, and to work together as one team to create the best possible experiences for the end users of our digital products, and for each other.



Already working at Inviqa?

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